Teacher Service Records (TRS)

Load

Displays the Load page. Use this page to load Teacher or Substitute data or update applicable data for Teacher Service History reporting purposes. This option can also be used to update leave information that was previously loaded with service history records. Data is loaded from employee, payroll, personnel, primary pay rate, and state retirement tables.

Users can access the TEA List page from this page.

Reports

Displays the Reports page. Use this page to generate the Texas Teacher Service History Record report, Teacher Service History Report, or Service History Record labels.

When the Service Record Labels option is indicated, a Print Line Up button will appear to allow the user to print the lineup. Enter the County and District information, and select to sort by Name or by Location and Name.

If you elect to include terminated employees, the report will automatically be sorted by 'Name', and the 'Location' and 'Status' fields will not be available as part of the selection criteria.

Purge

Purges the records listed in the Teacher Service Records List section.

TEA List

Displays the TEA List page. Use this page to set up leave earnings for full and partial days of service. Users enter the beginning and ending days employed ranges and number of days earned when the days of service are within the specified ranges.

This button is only available on the Load page.

Employee Number

Number identifying the employee. Click Lookup to display the Employee Lookup page and look up valid employees.

Social Security Number

Displays the selected employee's social security number.

Last Name

Employee's last name.

First Name

Employee's first name.

Suffix

Any suffix that the employee may have in their name. Defaults based on the selected employee.

Middle Name

Employee's middle name. Defaults based on the selected employee.

Year

School year for the service record. YYYY format.

Record Number

Number identifying the record for sorting purposes.

Pay Step

Pay step for the employee's pay raises. This corresponds to the value entered in the employee's State Required page.

FTE

Full-time equivalent percentage for the employee's FTE value. 1.00 equals 100%.

Grades

Grades the employee works with as set in Personnel's Location table. The first five characters from the title of the job class display.

Default Button

The default button next to the Grades field will populate that field with the proper value for that employee.

Days Worked

Days the employee worked in that year.

The Days Worked are the number of days the employee works in a year as specified in the Days Worked field on the employee's primary pay rate.

From Date

Starting date for that year. MM/DD/YYYY format.

The From Date and To Date are the contract start and end dates from the calendar in the employee's primary rate.

To Date

Ending date for that year. MM/DD/YYYY format.

The From Date and To Date are the contract start and end dates from the calendar in the employee's primary rate.

Full semester

Select to indicate that a full semester is less than 90 days. Otherwise, leave blank.

Years Experience

Years of experience the employee had as of that year.

The Years' Experience is the number of years employed in the Texas education system from the Years in State field from the employee information employment tab.

Position Held

Code identifying the position held by the employee for that service record.

The Position Held identifies the employee's position based on the first five characters of the title from the employee's job class.

Prior Year

Leave balance for the prior year for both sick and personal leave. Click the default buttons next to the Prior Year fields to enter the corresponding prior year balance value from last years' service record if it exists.

Days Earned

Days earned for both sick and personal leave.

Year Earned

School year that the leave was earned for both sick and personal leave. YY-YY format.

Days Used

Amount of days used from both the sick and personal leave balances.

Days End

Amount of days remaining at the end of the year for both the sick and personal leave balances.

Include Terminated Employees

Select to include terminated employees in the report. Otherwise, leave blank.

If selected, the report will be sorted by Name and Location, and the Status field will not be available.

Print Line Up Button

Click to generate the lineup. This option is only available for the Service Record Labels report type. Default filename: labellu.rpt.

State

Initial identification of the state. This will be TX. Display only.

County

County to report on.

District

Identification code for the district.

Private School

Select to indicate that this district is a private school. Otherwise, leave blank.

Sort Field

Select how the report will be sorted.

Select:

L - Location and Name
N - Name

Employee Number

Unique number identifying the employee for the report. Click Lookup to display the Employee Lookup page and look up valid employees.

Year

Select the year to report for.

Location

Select the employee's location to report for.

Status

Select the status of the employee to report for.

Select:

ACT - ACTIVE (WORKING)
APPL - ACTIVE APPLICANT
ASUB - ACTIVE SUB APPLICANT
DEC - DECEASED
DISA - OUT ON MEDICAL LEAVE
GTRS - GOING TO RESIGN
GTRT - GOING TO RETIRE
INAC - INACTIVE (NOT WORKING)
JAC2 - LOADED FROM JAC2
LEAV - OUT ON LEAVE
NAAP - INACTIVE APPLICANT
R2RH - R2RH
RED - APPLICANT RED STATUS
RSGN - RESIGNED
TEMP - TEMPORARY POSITION
TERM - TERMINATED
WEA - WEB EMPLOYMENT APPLICATION

School Year

Select the school year to report on.

Number of Days

Minimum number of days for eligibility for substitute teachers. This only displays for the Load Substitute Teachers Load Type.

Hire Date (Prior to)

Cut-off date for hiring. MM/DD/YYYY format.

Termination Date

Cut-off date for termination. MM/DD/YYYY format.

Full Semester <90 Days

Select to indicate that a full semester is less than 90 days. Otherwise leave blank.

Personal Leave

Select any personal leave codes applicable to the load.

Sick Leave

Select the sick leave code applicable to the load.

Employee Number

Unique number identifying the employee for the load. Click Lookup to display the Employee Lookup page and look up valid employees.

Class Code

Select the employee's class code.

Calendar Type

Select the employee's calendar type.

Pay Code(s)

Select the pay code type.