RIDE Staff Report

The RIDE (Rhode Island Department of Education) Staff Report is used to report employees to the Rhode Island Department of Education.

Menu Path

Human Resources > State > State > RIDE Staff Report

Submission Period

The report is processed at the beginning of the year. The report should be resubmitted whenever there are staff changes.

Load Data

Before generating reports, complete the RIDE Staff Report Setup procedure.

You can load data based on School Year, Submission Date, and District Code.

1. On the navigation bar, select Load.

2. Select the School Year and Submission Date.

3. Specify the District Code.

4. Click Load.

   

   Employees are reported based on the value selected in the Status Indicator field of the employee's Employee Information profile. The status indicator values are:
   New
   Change
   No Change

Maintain Data

You can correct loaded data prior to submitting the report. However, any corrections to the application information must also be updated in the source data.

1. On the RI RIDE Staff Report page, you can filter records to display by the following criteria:

• School Year

• Submission Date

• Status Indicator

• Employee Number

• Last Name

• First Name

• State Assigned Staff ID

2. To specify filter criteria, select an option from the list, enter a keyword or select an option in the next field, and click Add. The filter is added.

3. To add a record, click Add Record. Specify valid information in the Required fields and click Save. Click Yes.

• To edit a record, click the ellipsis in the Actions column, and select Edit.

• To delete a record, click the ellipsis in the Actions column, and select Delete. Click Yes.

Create File

1. On the navigation bar, select Reports.

2. Select the School Year and Submission Date.

3. Create a hard copy of the report to verify data before you create the electronic file:

   1. Under File Type, select Hard Copy.

   2. Under File Format, select PDF or Excel.

   3. Under Report Type, select one of the following:

      • Report All Staff

      • Report Changes

      • Report New

        

        Employees are reported based on the value selected in the Status Indicator field of the employee's Employee Information profile. The status indicator values are:
        New
        Change
        No Change

   4. If you have security to view the full Social Security Number (without masking) and you want to include the full Social Security Number, select Print Full Social Security Number.

   5. Click Create, then click Yes.
      The RIDE Staff report is created. If any errors were encountered, an error message appears, Click OK.

      

      Depending on the browser type, the report file is either displayed within the browser, or you are prompted to select a download location.

4. Save the files and then navigate to the folder containing the report file.

5. Inspect the files. Update data, if needed.

6. Repeat steps 1-5 until all required data is included.

7. Create the electronic file:

   1. Under File Type, select Electronic File.

   2. Click Create, then click Yes.

   3. If a hard copy of the report was not created, a message is displayed. Click OK, follow Steps 3 and 4 to create a hard copy of the report, and confirm that the required data is included.

   4. Select Electronic File and click Create.

      

      Depending on the browser type, the report file is either displayed within the browser, or you are prompted to select a download location.

Follow the state's submission procedures.

Purge Data

If you need to correct setup and/or employee data, first purge the existing records, then reload the data.

1. On the navigation bar, select Purge.

2. Select a purge option:

   • To purge data based on submission date, select the Submission Date option and then select the School Year and Submission Date.

   • To purge data based on school year, select the School Year option and then select the School Year.

3. Click Submit.

4. Click Yes.