Quarterly Tax Report

Menu Path

Select Human Resources from the main navigation menu, then State. Select Quarterly Tax Report.

Submission Period

At the end of every quarter:

• 1st quarter: Due April 30

• 2nd quarter: Due July 31

• 3rd quarter: Due October 31

• 4th quarter: Due January 31

Selection Rule

Includes all the employees who got paid during the quarter and categorizes all who got paid on the 12^th of the month as paid in that month.

Setup

Exempt Pay Codes

Use the OR Quarterly Tax Report - Setup - Exempt Pay Codes page to create exempt pay codes.

1. On the OR Quarterly Tax Report page, select Setup, then Exempt Pay Codes.

2. Filter records using the filter criteria.

3. Add or manage records as needed:

   • To add a record, select Add Record. Enter valid information, and select Save, then Yes.

   • To edit or delete a record, select the ellipsis in the Actions column, then select the appropriate option.

Deductions

Use the OR Quarterly Tax Report - Setup - Deductions page to create deductions.

1. On the OR Quarterly Tax Report page, select Setup, then Deductions.

2. Filter records using the filter criteria.

3. Add or manage records as needed:

   • To add a record, select Add Record. Enter valid information, and select Save, then Yes.

   • To edit or delete a record, select the ellipsis in the Actions column, then select the appropriate option.

Create File

1. On the OR Quarterly Tax Report page, select the Year and Quarter.

2. Enter the Business Identification Number, Preparer Name, Preparer Phone, and Preparer License.

3. Select the pay run(s):

   • Pay Run(s) For 1st Month - Pay runs, including the 12^th of the first month of the reporting period.

   • Pay Run(s) For 2nd Month - Pay runs, including the 12^th of the second month of the reporting period.

   • Pay Run(s) For 3rd Month - Pay runs, including the 12^th of the third month of the reporting period.
     The monthly wages for each employee with wages for these pay runs are included in the report.

4. Create a hard copy of the report to verify data before you create the electronic files:

   1. Under File Type, select Hard Copy.

   2. Select Create, then Yes.
      The Quarterly Tax and Schedule B Reports are created. Select OK.

      

      The Quarterly Tax Report contains totaled amounts of wages and taxes withheld. The Schedule B Report contains tax amounts paid and the date paid.

5. Save the files and navigate to the folder containing the report files.

6. Inspect the files. Update data if needed.

7. Repeat these steps until all required data is included.

8. Create the electronic files:

   1. Under File Type, select Electronic File.

   2. Select Create, then Yes.
      The electronic files are created.

9. Save the files and select OK.