Update Service Years
Use the OH Update Service Years page to update years of experience for staff members and EMIS principal position codes. This page allows users to perform bulk updates to employee service year records based on specified criteria, including hire date, employee status, and department. The updates are used for Ohio EMIS state reporting and personnel tracking purposes.
Menu path
From the Human Resources menu, select State. From the State - OH menu, select Update Service Years.
This process is not reversible. The Years of Service increments by one each time you run this process.
Ohio districts are required to keep service years up to date. Use this feature to update the years of service information for all employees.
Choose a department to exclude from the update. If you select Update EMIS Principal Years Experience, the EMIS principal years of experience field updates for employees with the specified primary EMIS position.
After you complete the procedure, the changes are visible in the following fields on the Employment tab of the Employee Information page:
Years Employed
Years in State
Years in Total
Update Service Years
On the OH Update Service Years page, refer to the Field descriptions and enter or select the required Update Criteria.
Select Update, then Yes.
Field descriptions
The following table describes the fields on the OH Update Service Years page.
Field | Description |
|---|---|
Hire Date | The hire date cutoff used to determine which employees to include in the update. Employees hired on or before this date will have their years of experience calculated and updated. |
Update | The type of service years update to perform. Valid values:
|
Employee Status | One or more employee status codes to include in the update. Only employees with the selected status codes will be processed. The process does not update terminated employees unless they meet the following conditions:
The values in the drop-down list are retrieved from the Status Code Table page. |
Exclude Departments | One or more department codes to exclude from the update. Employees assigned to the selected departments will not have their years of experience updated. |
Principal EMIS Position Codes | One or more EMIS position codes that identify principal positions. This field is displayed when the following are selected in the Update field:
Employees assigned to these position codes will have their principal years of experience updated based on their hire date and service history. |