SERS Deposits and Days Paid

The Ohio School Employee Retirement System (SERS) requires monthly reporting of:

Earnings
Employee and employer contributions
Hours and days paid

This feature will prepare the electronic file for submission to the SERS as well as a printed copy for user reference. Data can be loaded into a maintenance file for review, update, and adjustment.

The SERS county code, district code, and 2 deduction codes (employee and board) must be entered on the Human Resources profile - State Window before running the report. Only one set of data for a particular month and year is allowed in the work file at one time. If data for a certain month/year must be loaded again, the Purge option must be run to remove the existing data, and then Load is run to put the new data in the work file.

Menu Path: Human Resources > State > State > OH SERS Deposits and Days Paid

The user must execute the Load procedure before the Clear Month process is run. Once the Load option is complete, the user may clear the month and continue normal processing.

Action Bar Items

The following items display on the Action Bar:

Item	Description
Load	Displays the Deposits and Days Paid Load page. This option will load data for the month and year specified to the OH SERS Deposits and Days Paid work file for all employees who have a valid retirement deduction.
Purge	Displays the Deposits and Days Paid Purge page. This option will delete from the SERS work file all OH SERS Deposits and Days Paid employee records for the month and year specified.
Report	Displays the Deposits and Days Paid Report page. This option will create the OH SERS monthly Member Contribution Report in either hard copy or electronic file format.

Adding a new record

Select Human Resources > State > State > OH SERS Deposits and Days Paid to display the SERS Deposits and Days Paid page.
Click Add New.
Complete the fields in the School Employees Retirement System Data section as needed. For details, refer to the Fields section below.
Click OK.

Updating a record

Select Human Resources > State > State > OH SERS Deposits and Days Paid to display the SERS Deposits and Days Paid page.
In the Search Criteria section, enter criteria identifying the records to list, and then click Find.
In the list section, select the desired record, and then click OK.
In the School Employees Retirement System Data section, complete the fields as needed. For details, refer to the Fields section below.
When finished, click OK to save the record.

Deleting a record

Select Human Resources > State > State > OH SERS Deposits and Days Paid to display the SERS Deposits and Days Paid page.
In the Search Criteria section, enter criteria identifying the records to list, and then click Find.
In the List section, select the desired record and then click Delete.
In the Confirmation dialog, click Yes to delete the record.

Loading a record

Select Human Resources > State > State > OH SERS Deposits and Days Paid to display the SERS Deposits and Days Paid page.
Click Load on the Action Bar to display the SERS Deposits and Days Paid Load page.
Select the Report Month and Report Year from the appropriate fields, and then enter the Month Start Date and Month End Date for the load.
Click OK to load the record.
In the Confirmation dialog, click OK to overwrite the information and load the data.
Once processing is complete, click OK.

Purging a record

Select Human Resources > State > State > OH SERS Deposits and Days Paid to display the SERS Deposits and Days Paid page.
Click Purge on the Action Bar to display the SERS Deposits and Days Paid Purge page.
In the Purge Criteria section, select from which month and year you wish to purge records.
Click OK.
In the Confirmation dialog, click Yes to purge the records.

Generating a report

Select Human Resources > State > State > OH SERS Deposits and Days Paid to display the SERS Deposits and Days Paid page.
Click Report on the Action Bar to display the SERS Deposits and Days Paid Report page.
Select the Report Type, Report Month, and Report Year that you wish to report on.
Click OK.
In the Print window, specify how you want to generate the report, and then click OK. The report's default file name is ohsersrp.rpt.

Fields

School Employees Retirement System Data Section

Field	Description
Report Month	Month to be reported on. In the drop-down, months are denoted by numbers (1 = January, 2 = February, 3 = March, etc.). This cannot be changed on already existing records.
Report Year	Year to be reported on. Select the appropriate year from the drop-down. This cannot be changed on already existing records.
Record Type	Type of record selected from the drop-down. This cannot be changed on already existing records. Select: A - Adjustment Detail D - Detail
Employee Number	Unique number identifying the employee as defined in the EIC. This cannot be changed on already existing records.
Social Security	Employee's Social Security number. This cannot be changed on already existing records.
Last Name	Employee's last name.
First Name	Employee's first name.
Middle Initial	Employee's first initial of their middle name.
Suffix	Any suffix that may be relevant to employee's name (i.e. Jr., Sr., Esq.)
Earnings	The employee's earnings. The monthly deduction salary for deductions matching the SERS employee deductions on the State Page of the Human Resources Profile. If the employee has only one deduction and it is pickup plan, the earnings are adjusted to be Deduction Salary x (1+(Employer Rate - Employee Rate)).
Taxed Amount	Amount of earnings that were taxed. If it is a post-tax plan, then the monthly amount taken for the deduction matching the deduction code in the After Tax Contribution field on the Human Resources Profile. If it is not post-tax, then 0.
Pickup Amount	Amount of earnings for pickup. If it is a pretax plan, then the monthly amount taken plus the monthly amount contributed for deductions matching the SERS employee deductions on the State Page of the Human Resources Profile. If it is a post-tax plan, then 0.
Service Credit Days	Service credit days paid.
Reason for Adjustment	Drop-down selection for reasons that the adjustment was performed. Select: CDT - Contributions/Hours Error RET - Contributions/Hours Retro Pay Error TPE - Taxes or Pickup Error INV - Invalid Withholding
Hours Paid	Days paid times hours per day, plus the value in SERS Hours MTD on the Employee State Required page. Hours per day is determined in the following way: If the payrate hours per day > 1, use that for hours per day. If the payrate hours per day = 0, then hours per day is set to 0. If the payrate hours per day = 1 then: a) If the pay method is P, use the SERS Hours/Day override on the Employee State Required page. If that field is blank, hours per day is set to 0. OR b) if the pay method is not 'P', then set the value to 1.