Quarterly Wage

In Ohio, employers subject to the state’s Unemployment Compensation Law must file quarterly wage and payroll reports to the Director of Job and Family Services. These reports provide the state with detailed payroll and wage information for each employee and are used primarily to:

• Administer the unemployment insurance (UI) program.

• Maintain accurate employment and wage records for benefit eligibility and calculation.

• Provide data used in programs like the Quarterly Census of Employment and Wages (QCEW).

The data is used for the following:

• Unemployment Insurance (UI) Program:

  • Wage records determine an employee’s eligibility and benefit amount for unemployment compensation.

  • Ohio’s UI base period calculation relies on the quarterly wage information employers submit.

• Labor Market Statistics:
  Data feed the Quarterly Census of Employment and Wages (QCEW) program, which publishes statewide and county employment and wage statistics by industry.

Menu path

From the Human Resources menu, select State. From the State-OH menu, select Quarterly Wage.

Submission period

Quarterly wage reports are due by the last day of the month following the end of each calendar quarter.

• 1st Quarter (Jan–Mar): due by April 30

• 2nd Quarter (Apr–Jun): due by July 31

• 3rd Quarter (Jul–Sep): due by October 31

• 4th Quarter (Oct–Dec): due by January 31

Selection rule

An employee is included in the Ohio Quarterly Wage Report if:

1. They have a payroll record in the system.

2. The Qtrwage Rpt field value on the Payroll Information - State Required page is Y or blank.

3. Their employee number is within the allowed range.

4. They have gross wages greater than zero for the reporting period.

Prerequisites

• Enter valid information in the following fields on the Human Resources Profile page:

  • Client

  • System

  • Company

• Enter valid information in the following fields on the Human Resources Profile - State page: 

  • Federal EIN

  • State Employer Account Number

  • Blocking Factor

• Enter valid information in the fields on the Federal/State Reporting tab of the Human Resources Profile page. 

• Enter valid information in the following fields on the Payroll Information - State Required page:

  • Weeks Paid Tot
    You can bulk update the Weeks Paid Tot field on the Payroll Information - State Required page for multiple employees.

  • Worksite Code

  • Qtrwage Rpt

• Ensure the Employee Information records are complete, and the following fields are populated correctly:

  • General section: Social Security, First Name, Middle Name, Last Name, Suffix

  • Employment tab: Hire Date, Last Day Worked

  • Personnel tab: Location

• Enter valid information on the Payroll tab on the Employee Information page.

• The employee must have check history data for the reporting quarter.

• Ensure the fields on the W2 Wizard: W2 Parameters page are complete and populated correctly.

• Ensure users have the HRM module security authorization required to run the Quarterly Wage Report. To grant a user permission to run the Quarterly Wage Report, the following security resource must be assigned on the User Access page:

• Complete the Setup procedures.