Annual Spending Plan

The Annual Spending Plan is a management document that should present a true reflection of the estimated financial condition of the General Fund for July through the following June. This estimate may reflect a deficit or positive balance according to the "spending plan" proposed for those twelve months.

On this page, users can load, add new, change existing, delete, and generate reports on Annual Spending Plans. Before any other actions can be taken, the user must first be sure that there is data loaded into the maintenance table.

Action Bar Items

The following items display on the Action Bar:

Menu Path:  Fund Accounting > State > State > OH Annual Spending Plan

Adding a new Annual Spending Plan

1. Select Fund Accounting > State > State > OH Annual Spending Plan to display the Annual Spending Plan page.

2. Click Add New.

3. In the OH Annual Spending Plan Information section, complete the fields as needed. For details, refer to the Fields section below.

4. When finished, click OK to save the record.

Changing an Annual Spending Plan

1. Select Fund Accounting > State > State > OH Annual Spending Plan to display the Annual Spending Plan page.

2. In the Search Criteria section, use the Fiscal Year drop-down and Line Number field to specify the search, and then click Find. Leaving the fields blank will yield all Spending Plans on file.

3. In the List section, select the desired Spending Plan, and then click OK.

4. Change the fields as needed. For details, refer to the Fields section below.

5. When finished, click OK to save the record.

Loading Annual Spending Plan data

1. Select Fund Accounting > State > State > OH Annual Spending Plan to display the Annual Spending Plan page.

2. Click Load on the Action Bar to display the Annual Spending Plan Load page.

3. In the Upload Criteria section, select the File Source where the data will be uploaded from, and then click Choose File in the File Name field to select a file from either your Workstation or your Networked Server.

4. Click OK to upload the data.

5. In the Print window, specify how you want to generate the report, and then click OK. The report's default file name is upldannualspend_err.rpt.

If there are errors or warnings in the upload, a Confirmation dialog will display asking if you would like to continue with the errors or warnings. Click Yes to process the records without errors and receive the results report. Click No to cancel processing and preview the results report.

Generating an Annual Spending Plan report

1. Select Fund Accounting > State > State > OH Annual Spending Plan to display the Annual Spending Plan page.

2. Click Reports on the Action Bar to display the Annual Spending Plan Reports page.

3. In the Report Mode section, select either the Summary Report or Detail Report option.

4. In the Report Criteria section, select the Year, From Period, and To Period.

5. Select the Cash Balance Funds to include in the report. Fund 001 is selected by default.

6. Select Cash Accounts 1 - 5.

7. Select PDF or Excel.

8. Select Create, and then Yes.

9. Save the file and select OK.

10. Navigate to the folder containing the report file.

11. Inspect the file. Update data if needed.

12. Repeat these steps until all the required data is included.

The default file names are:

• Summary report

  • PDF: OH Annual Spending Plan Report_Summary_<MMDDYYYY>_<hhmmss>.pdf

  • Excel: OH Annual Spending Plan Report_Summary_<MMDDYYYY>_<hhmmss>.xlsx

• Detail report

  • PDF: OH Annual Spending Plan Report_Detail_<MMDDYYYY>_<hhmmss>.pdf

  • Excel: OH Annual Spending Plan Report_Detail_<MMDDYYYY>_<hhmmss>.xlsx

Deleting an Annual Spending Plan

1. Select Fund Accounting > State > State > OH Annual Spending Plan to display the Annual Spending Plan page.

2. In the Search Criteria section, enter criteria identifying the records to list, and then click Find.

3. In the List section, select the desired record, and then click Delete.

4. in the Confirmation dialog, click Yes to delete the record.

Fields

OH Annual Spending Plan Information Section