Annual Spending Plan

The Ohio Annual Spending Plan is a financial management tool used by Ohio school districts to project and monitor the estimated financial condition of the General Fund over twelve months from July through June (the fiscal year).

Menu path

From the Fund Accounting menu, select State. From the State - OH menu, select Annual Spending Plan.

Submission period

Selection rule

The following data is selected and reported:

• Budget data

• Expenditure Ledger data

• Revenue Ledger data

• Encumbrance data

• Beginning Cash Balance

Prerequisites

Ensure that the following prerequisites are met before creating the Annual Spending Plan report:

• Fund Accounting Profile

• Human Resources Profile

• Chart of Accounts

• Organization Chart

• Expenditure Ledger

• Revenue Ledger

• Transaction File

• Cash Account Setup

Fund Accounting Profile

Enter valid information in the following fields on the Fund Accounting Profile page:

• Period

• Year

Human Resources Profile

Enter valid information in the following fields on the Federal/State Reporting tab on the Human Resources Profile page: 

• Employer Name

• Employer Address

• Employer City

• Employer Zip Code

• State

Chart of Accounts

Enter valid account codes that will be referenced in the spending plan line assignments are configured on the Funds/Accounts tab on the Fund Accounting Profile page:

• Account Codes: All accounts referenced in ohefin_cxacct must exist in the Chart of Accounts.

• Cash Accounts: At least one valid cash account must exist for the beginning balance calculation.

Organization Chart

Organizations on the Organization Chart page must be set up with fund and organization codes that match the spending plan line assignments.

Expenditure Ledger

The Expenditure Ledger is populated through normal accounting transactions and must contain actual expense data for the selected fiscal year and periods.

Revenue Ledger

The Revenue Ledger is populated through normal accounting transactions and must contain actual revenue data for the selected fiscal year and periods.

Transaction File

The Transaction file is populated through normal accounting transactions and is used for encumbrance calculations.

Cash Account Setup

The Cash Account is configured at report runtime and is saved for future use. Up to five cash accounts can be specified for calculating beginning cash balances.