Submissions and Timelines
The following table lists the Louisiana State Reporting reports created in the application, a brief description, and the timeline for the submission of the report. Additionally, we list the state document that the Louisiana State Reporting application was written to adhere to, if applicable.
Report | Description | Submission Date(s) | References |
|---|---|---|---|
LA Annual Sick Leave Report | This report is used to submit the TRSL (Teachers' Retirement System of Louisiana) Sick Leave (SL) Data input file. | This file can be submitted annually at the end of each fiscal year for prior budgetary year sick leave data and at any time for any back years' sick leave data. | TRSL Employer Procedures Manual, Sick Leave Data (SL) Input File – Transaction Layout section, most recent version at https://www.trsl.org/main/employers/procedures_manual |
LA Extended Leave Report | This report is used to assist in the preparation of the LA Annual Sick Leave Report. | Not applicable | In your routine of reporting sick leave information to TRSL, don’t forget to report “sick leave days used” for employees who are on extended leave or using leave from or donating leave to a sick leave pool. http://trsl.org/thekey/february2013_dpsimage.php?id=40972 |
LA Highly Qualified Teacher Report | This report extracts data for the LEADS (Louisiana Educational Accountability Data System) submission and EOY LA PEP High Qualified updates. | The LEADS October submission is done after the LAPEP Budget submission to the same web portal. | Louisiana Department of Education PEP User Guide - 2014-2015 v1.0. Last revision August 2014. |
LA Profile of Educational Personnel (LA PEP Report) | The purpose of the Profile of Educational Personnel (PEP) is to provide information about individual personnel working in Louisiana public schools. The information includes demographic information, professional qualifications, job assignment and compensation, employment status, professional improvement program (PIP) salary information, and non-attendance data. | There are three reporting periods in PEP. During budgeting (snapshot as of October 1st), school districts are required to submit LEA staff counts and budgeted salaries. During LEADS (snapshot as of October 1st), school districts are required to submit highly qualified information and class schedules. During EOY (also called End of Year, or EOY), school districts are required to submit LEA staff counts, actual salary, and Highly qualified (HQ) updates. | Louisiana Department of Education PEP User Guide - 2014-2015 v1.0. Last revision August 2014. |
LA Quarterly Wage Report | This report provides quarterly unemployment wage information to the Louisiana Workforce Commission. | Each Quarter (within one month from the end of the quarter) | Louisiana Workforce Commission Instructions for.txt Fixed File SSA Upload Quarterly Wage and Tax Reporting revision 6/12/2015 |
LA Retirement - Deductions | This report is used to submit Retiree Insurance Deduction Updates to the TRSL. | The recommended frequency is once a month. | TRSL Employer Procedures Manual, (INS) Insurance Deduction File – Transaction Layout section, most recent version at https://www.trsl.org/main/employers/procedures_manual |
LA Retirement Report - Annual | This report provides earnings information to the TRSL. This file must include all payees paid by the employer, including payroll, accounts payable, and 1099 payments. This module also creates the TRSL January Return to Work (ACT 921) file and the House and Senate Retirement Committee Return to Work (ACT 921) File (Louisiana Rehire Reports). | State law requires employers to report certain information to TRSL each year within 45 days after June 30. The deadline is August 15. The Louisiana Rehire Reports are due to TRSL and the House and Senate Retirement Committees after January 1st. | TRSL Employer Procedures Manual, (RET) Annual Salary File – Transaction Layout section, most recent version at https://www.trsl.org/main/employers/procedures_manual |
LA Retirement Report - Monthly | The monthly contributions report submitted to TRSL (Teacher Retirement Systems of Louisiana) provides salaries earned and contributions paid by TRSL members. Reports are required for each of the TRSL retirement plans: Plan A, Plan B, and the Regular Plan. | Contributions reports are due at TRSL within 15 calendar days after the end of the month covered by the report. | TRSL Employer Procedures Manual, Monthly Contributions Report section, most recent version at https://www.trsl.org/main/employers/procedures_manual |
LA Retirement – Employee List | The Employee List is used to submit the TRSL School Food Service (SFS) Board Election File – Transaction Layout, used in compiling a list of eligible voters for the School Food Service Trustee position in the yearly TRSL Board of Trustees elections. | TRSL Employer Procedures Manual, School Food Service (SFS) Board Election File – Transaction Layout section, most recent version at https://www.trsl.org/main/employers/procedures_manual | |
LA Transparency Portal Reports (Act 370) | Louisiana Act 370 (enacted in 2023) mandates that public school systems report detailed financial data, including budgets, audits, expenditures, and contracts, and submit it to the Louisiana Department of Treasury. |
| Louisiana Accounting and Uniform Governmental Handbook |
LA Unique Id | The LA Unique ID Report is a key component of the Louisiana Department of Education's data collection efforts aimed at ensuring accurate and consistent identification of students and staff across districts, schools, and state systems. Unique IDs guarantee that each student and staff member has only one identification number. This report is essential for enabling longitudinal data tracking and for meeting federal and state reporting requirements. | Not applicable | Louisiana Data Review and Submission (LDRS) or the LEADS Portal |
LA Update Years Experience | This utility updates the Years Employed, Years in State, and Years in Total fields on the Employment tab of the Employee Information page. | Not applicable |