LA Unique Id
The LA Unique ID Report is a key component of the Louisiana Department of Education's data collection efforts aimed at ensuring accurate and consistent identification of students and staff across districts, schools, and state systems. Unique IDs guarantee that each student and staff member has only one identification number. This report is essential for enabling longitudinal data tracking and for meeting federal and state reporting requirements.
The log file highlights employees with missing required information, such as birthdates or ID numbers. Additionally, the Upload option indicates if an employee was not found in the Human Resources system.
Unique IDs are managed through the Louisiana Data Review and Submission (LDRS) or the LEADS Portal.
The Louisiana Unique ID Report serves several purposes:
Assigning or validating unique identification numbers for students and staff.
Ensuring individuals are not duplicated across systems.
Facilitating data integration for reporting, assessment, funding, and tracking program participation.
Identifying potential errors that need correction.
Menu path
From the Human Resources menu, select State. From the State menu, select LA Unique ID.
Prerequisite
Enter valid information in the District ID field on the Human Resources Profile - State page.
Create file
Create a hard copy of the report to verify data before you create the upload file.
Refer to the Field descriptions and enter valid information or select the required options on the LA Unique ID Report page.
Select Accept.
Select the Destination for the report:
Select Screen to save the report in .pdf format.
Select Excel to save the report in .xls format. Select the required Excel Options.
Select Yes to print full social security numbers on the report.
Select OK.
Save the file and navigate to the folder containing the report file.
Inspect the file, and update the data if needed.
Repeat these steps until all the data is included.
Create the .csv format upload file of the report.
Refer to the Field descriptions and enter valid information or select the required options on the LA Unique ID Report page.
Select Accept.
Select File to save the report in .csv format. In the File Name field, enter a path and file name.
Select Yes to print full social security numbers on the report.
Select OK.
Download the .csv file from the View Files page. The default file name is <District ID>_000_STAFF_<YYYYMMDDhhmm>.csv.
Inspect the file, and ensure that it is accurate and fit for upload.
Refer to Upload Unique ID and upload the .csv file.
Field descriptions
The following table describes the fields on the LA Unique ID Report page.
Field | Description |
|---|---|
Report Date | The filing date of the report. The format is MM/DD/YYYY. |
LA Transmission ID | The code identifying the LA transmission for reference. The limit is ten characters. |
Employee Number | The employee’s identification (ID) number. Select the Lookup icon to search for and select an employee number. Leave this field blank to include all employees. |
Employee Status | The employee statuses to include in the report. Leave this field blank to include all employees. |
Include Employees With Existing IDs | Indicates whether to include employees with employee IDs, not just those with assigned Unique IDs. |
Employee Types | The employee types to include in the report. Select Employee Types to view and select the required employee types. Leave these fields blank to include all employees. |
Upload Unique ID
Use this option to upload the Unique ID Information from a .csv file.
On the LA Unique ID Report page, select Upload Unique ID.
Enter the file path and name of the .csv file.
Select Accept.