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Employee Information - State Required Page

Before generating reports, enter valid information on the Indiana State Required page.

Enter Information for Regular Employees

On the Employee Information page, the Pending Status for a regular employee is blank.

  1. On the application start page, select Human Resources.

  2. Select Entry & Processingthen from the Employee menu, select Employee Information.

  3. Enter the search criteria, then select SearchAlternatively, you can select Exclude Pending Employees, then select Search.

  4. Select the relevant employee record, then select Accept

  5. Select Payroll Information, then select State Required

  6. Refer to Employee Information - State Required Page#Field Descriptions and enter valid information in the required fields. 

  7. Select Accept.

Enter Information for Pending Employees

Pending employees require additional information to complete the employee record. On the Employee Information page, the Pending Status on the record displays Add Pending.

  1. On the application start page, select Human Resources.

  2. Select Entry & Processingthen from the Employee menu, select Employee Information.

  3. Enter the search criteria, then select Search. Alternatively, you can select Only List Pending Employees, then select Search.

  4. Select the relevant employee record, then select Accept

  5. Select Indiana State Required Screen

  6. Refer to Employee Information - State Required Page#Field Descriptions and enter valid information in the required fields. 

  7. Select Finish.

  8. On the navigation bar, select Finish.

  9. Select OK.

Field Descriptions

Field

Description

Length

Pension ID

Code identifying the employee's pension account.

Character/20

Work Days

The number of days the employee taught during the pay period.

Integer/10

New Hire Rptd

Indicates if the new hire employee has been reported.

After the New Hire Report electronic file is created, this field is updated to Y. This ensures that the same employees don't get reported again.

Character/1

UVERM Exempt

Status of the employee's UI and ERM exemption.

Valid values:

  • B- Exclude both from the exemption

  • P - ERM(PERF/TRF) exemption

  • W - Wage exemption

  • N - Include both

Character/1

Seasonal code

State-assigned seasonal code for the employee. 

Character/20

SOC Code

The employee's Standard Occupational Classification (SOC) code.

This is a six-digit representation of the worker’s job title or assigned duties.

Numeric/6

New TRF

Indicates if the employee is a new TRF member in the first 60 days of employment.

Character/1

Lv Begin Date

The date for the beginning of leave for the retirement report.

Not Applicable

Lv End Date

The date for the end of leave for the retirement report.

Not Applicable

Term Date

The employee's termination date for the retirement report. 

Not Applicable

Life Event

Code identifying the retirement life event type. 

Valid values:

  • CNC - Covered to Non-covered Position

  • LADP - LOA-Adoption Leave

  • LAST - LOA-Advanced Study/Sabbatical

  • LTRV - LOA-Approved Educational Travel

  • LDIS - LOA-Disability Leave

  • LFMA - LOA-FMLA

  • LMAT - LOA-Maternity Leave

  • LMDA - LOA-Medical Leave

  • LUSA - LOA-USERRA Military Leave

  • LSCK - LOA-Sick Leave

  • LTCH - LOA-Teacher Exchange

  • LEXP - LOA-Work Experience

  • LWCB - LOA-Worker's Comp

  • LPLA - LOA-None of the Above

  • RFL - Return from Leave

  • RFS - Return from Suspension

  • RFML - Return from USERRA Military Leave

  • SU - Suspended (Paid)

  • SUU - Suspended (Unpaid)

  • TE - Terminate Employment

Character/4

Event Date

The date the life event occurred.

Not Applicable

Discharge Date

The date the employee was discharged from active duty.

Not Applicable

Elected Type

Type of elected official, if the employee is an elected official. 

Character/10

Elected Date

The date that the employee was elected to this position.

Not Applicable

Covered Date

The date that coverage was applied to the employee if it is different from the hire date.

Not Applicable

Lv Begin Code

Code identifying the beginning of leave for the retirement report. 

Character/10

Lv End Code

Code identifying the end of leave for the retirement report. 

Character/10

Term Code

Code identifying the type of termination for the retirement report.

Numeric/3



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