Vendor Defined Window – Iowa Contractor New Hire Information

On the application start page, choose Menu, then choose Fund Accounting.
Select Reference Tables, then choose Vendor List.
Specify the search criteria and click Find.
Double-click the relevant vendor record.
Select Defined Windows.
Double-click Iowa Contractor New Hire Information. Refer to Vendor Defined Window – Iowa Contractor New Hire Information#Field Descriptions and enter valid information.
Click OK.

Field Descriptions

Field	Description	Referencing Report	Database Field
Contractor?	Enter Y if the vendor is a contractor as defined by the purpose of New Hire reporting in the Iowa Centralized Employee Registry documentation and has not been reported. Employers must report contractors within 15 days of the date on which both of the following conditions are met: Payment to the contractor under an agreement/contract occurs more frequently than a lump sum payment paid once in a calendar year. A single payment for at least one of the agreements/contracts between the payor and contractor is issued to the contractor in an amount that exceeds what is required for a 1099-MISC filing (currently $600).	New Hire report	vnduser.ftext1, page_no = "10"
Soc. Sec. #	Must be updated for every vendor who fits Iowa's definition of a contractor and has not yet been reported.	New Hire report	vnduser.ftext2, page_no = "10"
Last Name	Must be updated for every vendor who fits Iowa's definition of a contractor and has not yet been reported.	New Hire report	vnduser.ftext3, page_no = "10"
First Name	Must be updated for every vendor who fits Iowa's definition of a contractor and has not yet been reported.	New Hire report	vnduser.ftext4, page_no = "10"
Middle Name	Must be updated for every vendor who fits Iowa's definition of a contractor and has not yet been reported.	New Hire report	vnduser.ftext5, page_no = "10"
Birth Date	Must be updated for every vendor who fits Iowa's definition of a contractor and has not yet been reported.	New Hire report	vnduser.ftext6, page_no = "10"
Date Svc Contr	Date service contracted. This is the first day the contractor is owed payment.	New Hire report	vnduser.ftext7, page_no = "10"
New Hire Rptd	Automatically updated to the date on which the New Hire Report electronic file is created.	New Hire report	vnduser.ftext8, page_no = "10"