Assignments
You must enter employee assignments to report the data for the IA Basic Educational Data Survey. You must enter assignments using the Iowa Assignment codes. A list of valid codes is available on the Iowa Department of Education BEDS website.
Specify Baseline Assignment Information For Regular Employees
Regular employees do not have a Pending Status of Add Pending on the Employee Information page.
On the application start page, choose Menu, then choose Human Resources.
Select Entry & Processing, then choose Employee Information (under Employee).
Specify the search criteria, then click Find.
Alternatively, you can select Exclude Pending Employees, then click Find.Double-click the relevant employee record.
Click Personnel Information and select Assignments.
On the navigation bar, click Add new. Refer to Assignments#Field Descriptions and enter the required information.
On the navigation bar, click OK.
You can add up to 4 assignments per employee.
Specify Baseline Assignment Information For Pending Employees
Pending employees have a Pending Status of Add Pending on the Employee Information page.
On the application start page, choose Menu, then choose Human Resources.
Select Entry & Processing, then choose Employee Information (under Employee).
Specify the search criteria, then click Find.
Alternatively, you can select Only List Pending Employees, then click Find.Double-click the relevant employee record.
Click Assignments (under Personnel).
Click Add new. Refer to Assignments#Field Descriptions and enter the required information.
On the navigation bar, click OK.
Click Finish.
You can add up to 4 assignments per employee.
Field Descriptions
The following fields have special considerations:
Field Name | Description | Notes |
|---|---|---|
Assignment | Assignment | Select the Iowa state assignment code. For the latest assignment codes, see the latest Staff Code Sets file available at https://educateiowa.gov/data-and-reporting/data-reporting/beds/fall-beds-staff. |
Percent | Full-Time Equivalency (FTE) | Decimal value representing the percentage of time spent in the assignment (100% = 1.00). A value between .001 and 1.00 indicates the percentage of time that is allocated to the position. This is calculated by dividing the time a staff member spends in their position by the total time in the workweek. |
Job Class | Class of job associated with a state-defined program. | Job code associated with a special program for BEDS reporting. For the latest job codes, see the latest Staff Code Sets file available at https://educateiowa.gov/data-and-reporting/data-reporting/beds/fall-beds-staff. |
Program | Program (funding) code | Program code associated with an assignment for BEDS reporting. For the latest program codes, see the latest Staff Code Sets file available at https://educateiowa.gov/data-and-reporting/data-reporting/beds/fall-beds-staff. Note: You must set up BEDS program codes to make them available in the Program lookup. |
Position | Job Position Code | Code associated with a particular set of job responsibilities for BEDS reporting. For the latest position codes, see the latest Staff Code Sets file available at https://educateiowa.gov/data-and-reporting/data-reporting/beds/fall-beds-staff. Note: You must set up BEDS position codes to make them available in the Position lookup. |
Number of Classes | Number of classes taught. | Stored in assignment.num_classes. |
Shared Resource | Staff person works in more than one district, but one district pays the salary/wage. | Sharing codes for BEDS Reporting. For the latest sharing codes, see the latest Staff Code Sets file available at https://educateiowa.gov/data-and-reporting/data-reporting/beds/fall-beds-staff. Sharing codes are stored in assignment.user_1. |
Teacher Leader Days Override | Override to payrate contract days for teacher leader assignment | This field is no longer used. |
Shared - District | District code | District with which you are sharing. Leave this field blank if:
District codes are stored in assignment.user_7. |
Start Date | Starting date for the assignment. | Stored in assignment.user_8. |
Completion Date | Completion date for the assignment. | Stored in assignment.user_9. |
Grade Level section | Grade levels for the courses taught. | Select all applicable grades. Stored in gradepk through grade12. |
At Risk - At-Risk assurance | The district gives the department an assurance that the teacher in the classroom teaching at-risk students is properly licensed or working with another properly licensed teacher. | Stored in assignment.grade13. |
Special Ed – Consultative | The delivery method used in the special education classroom is "Consultative." In other words, the teacher is working with another teacher to instruct the special education students in core content. | Stored in assignment.grade14. |
Special Ed – Core | The delivery method used in the special education classroom is "Core content delivered in Special Education Classroom." In other words, the teacher of record for core content classes is the teacher in the Special Education Classroom who is appropriately licensed to teach the core content for the class. | Stored in assignment.grade15. |
Special Ed – Alternate Assessment | The delivery method used in the special education classroom is "Special Education Classroom with alternate assessment." In other words, the students are given an alternate assessment rather than the district-wide assessment. | Stored in assignment.grade16. |
Para Prof - Para Educator Certification | An indication that the paraprofessional met the paraprofessional requirements by obtaining para-educator certification. The para-educator should have a folder number. | Stored in assignment.grade17. |
Para Prof - Para Eductr Cert w Early Childh Conc | An indication that the paraprofessional met the paraprofessional requirements by obtaining para-educator certification with an area of concentration in Early Childhood. | The para-educator must have a folder number. Stored in assignment.grade18. |
Para Prof - CDA (Child Develop. Assoc.) | An indication that the paraprofessional met the paraprofessional requirements by obtaining the Child Development Associate (CDA) designation. | Stored in assignment.grade19. |
Para Prof – 48 semester hrs coll. credit or more | An indication that the paraprofessional met the paraprofessional requirements by completing at least 48 semester hours of college credit. | Stored in assignment.grade20. |
Para Prof – District Assessment | An indication that the paraprofessional met the paraprofessional requirements by completing the district assessment. | Stored in assignment.grade21. |
Para Prof – AA Degree or higher | An indication that the paraprofessional met the paraprofessional requirements by obtaining an AA degree or higher. | Stored in assignment.grade22. |
Para Professional – None of the above | None of the above applies. | Stored in assignment.grade23. |
PLTW Training | An indication that the Project Lead the Way training is complete. |