October 29, 2021 Release

When the Fund Accounting profile flag Print Checks by Bank is checked, the user can input the bank account associated with a payable and the Cash Account will be determined also based on the configurations present for that Bank Account.

Batch Receipt Import has been modified to include the bank account in support of the profile option Print Checks by Bank Account.

When the Fund Accounting profile flag Print Checks by Bank is checked, the change payables displays the bank account associated with the payable and the Cash Account Number will be determined also based on the configurations present for that Bank Account if it is getting changed.

Batch Manual Vendor Checks has been modified to input the bank account number when the Fund Accounting profile option Print Checks by Bank is Check. In addition, the cash account number will be determined based on the bank account table setup.

When the Fund Accounting profile option Print Checks by Bank is checked, the user will enter the bank account instead of the disbursement fund when printing manual checks.

When the Fund Accounting profile flag Print Checks by Bank is checked, the user can void checks by Bank Account.

Functionality added to allow Bank Account entry for Payments and Deposits.

Make the input on the Encumbrance Status Report all with one input to ensure that users do not need to click OK three times to run the report.

Styling Changes on all pages to make them easier to navigate

The OK and Back buttons have been updated on all pages to ensure that these buttons will be more prominent. In addition, the outline on the input fields is now darker allowing the user to easily see where data needs to be entered.

The Installer has been modified to report success or failures when rebuilding the schema and creating SQL logins.

Changes to create Interfund clearing entries for Batch Manual AP Checks while posting.

This validation check is to ensure that the configurations are performed correctly. If there is a mismatch in the units, then a warning message is generated in the integration status logs stating the issue but the record will be created. The admin needs to check the logs once and make the corrections before the actual posting.

When processing a leave as attendance, the system will only check if Leave Pay Code has been mapped with the Leave Code (leave to subtract time from) value. If this is present, then the record will be processed.

The validate absence API will now process the section IDs in a sequence for the same reason ID. Previously, it was sending a response for each section only without considering the previous sections.

The following Financial Accounting reports were modified to display the cash account and not the due to account when Cash Interfund Balancing is turned on:

• Cash Requirements Report
• Check Register
• Manual Check Activity

The validate absence API response will include the pending leaves in the calculation of the leave balances for that SFE Employee.

The Leave Information Link in EAC is no longer visible for SFE Employees. They need to use the App Switcher to navigate to the SFE application to check leave balance and create absences.

When the job status is either Open, Active, Approval Pending, or Stopped, then the leave status will be as pending in PowerSchool ERP. The status “Cancelled” is changed to “Canceled” when checking the AbsStatus field value. If the status is  Finished/Verified and the leave status is Completed, then no changes are required.

When the Fund Accounting profile flag Print Checks by Bank is checked, the user can input the bank account associated with a receipt and the Cash Account will be determined also based on the configurations present for that Bank Account.

Update the pre-calculation and pay calculation processing to not write an exception message about reducing the contract limit when the actual update process is not doing it. Currently, the update only happens if the docking timecard is for a job class that exists on the employee’s payrate, but exception message processing is using the primary payrate to report an exception if the payrate is not found for the associated timecard job class.

Fixed the Excel output when printing the pay code reference table to Excel.

Corrections made to excel output on Employee Secondary Positions Reports.

The horizontal scrolling issue when importing journal entries has been corrected.

Removed extra white space between label and search field.

In System Administration > Security > Roles, the selected security role item in the list did not remain highlighted when the user was making a change. This has been corrected.

Fixed field displays on the payroll history capture screen as it did not display data entered or selected by the user. Instead, the screen displayed data saved from the last search.

When accessing Purchasing Defaults or Forms Manager defaults through an employee in security, default values associated with the reference table are filled without the need for the user to click the find button.

Correction to the sizing of text in the grid displays to prevent issues such as the timecard screen grid getting truncated.

Organization Chart Activity Level on the Student Activity Profile user interface page is now hidden.

Resolved the SQL injection issue in the SaveInterviews endpoint of Recruitment.

An external applicant will be having access restricted only to see the postings.

Fixed the formatting of the batch payable amount to ensure it prints the full stored value of the amount.

There are three new options in the Job Class table for Alabama customers:

• Enrollment Member
• Enrollment Leave of Absence (LOA)
• Enrollment Work Units

These 3 options allow the import of these fields from another system.

Enrollment Members must be loaded first.

Each record has a member Id. There must already be a member Id in the system from the Enrollment Member record before you can add the LOA and work units.

The CSV file must be a comma-separated file. It cannot be made in excel with excel headers. This may cause strange symbols to appear in the first record of each file. Using notepad ++ to create the file will fix the issue.

Modification made to ensure that a manager cannot modify employee time that has already been approved and posted.

In the Leave Bank Object when the Leave Unit is:

• Days - then the format will be: Decimal values up to 2 decimal places

• Hours - then the format will be: hhhh:mm

When the absence payload has only employee information, then the Leave Request Status field will reflect the correct status based on the incoming absence status value. There will not be any null values.

The page title now appears on payroll calculation in all cases. Sometimes, it was not appearing on the screen behind the automated payroll backup.

Previously, the long-term rules match with the Employee payrate screen and then sent for payrate calculation accordingly.
Now, the Job class and Paycode provided in Long term substitute Rule will be matched in the Substitute Payrate screen, and on success, the job class, Paycode, and payrate both from the long-term rule will be considered in timecard creation.

Files with extensions *.dat, *.man, and *.csv can be uploaded without any issues.

The Installer has been updated to properly install the stored procedure for Student Activities.

When an absence is canceled, then the deducted leave balance will be added back to the balance.

The Location sent through the validate absence API will be checked in the location crosswalk. As a result, the location mapping screen and the business rule will apply post the location match.

The issue in the integration setup path System admin >Integration > Sync data to unified Talent is fixed and the data is getting synced.

The Cash Requirements Check format was modified to correctly select the payable transactions based on the bank account when the Fund Accounting profile option Print Checks by Bank is checked.

Cash Requirements Report Bill List and Due Date were modified

The Cash Requirements Report Bill List and Due Date were modified to correctly select the payable transactions based on the bank account when the Fund Accounting profile option Print Checks by Bank is checked.

The Unclear Vendor Checks option now displays the bank account instead of the key organization when the Fund Accounting Profile option Print Checks by Bank is checked.

When running the database upgrade scripts as part of the upgrade to PowerSchool ERP 20.11, the disbursement fund was not always being set on the receipt transactions. This has been corrected.

The Reason Balance data will not get updated for the excess leaves taken. In PowerSchool ERP, the unpaid leaves will be considered during Time-card creation. The employee will not be overpaid.

If an absence is canceled, then the pending leave balance is updated and displayed correctly in the Attendance screen.

When the leave request spans over multiple days with different duration hours, the API will check the total duration hours and send the LWP flag as true if the new duration value is more than the pending balance hours.

The leave request status field is displayed in the Attendance screen only for the SFE Employee records.

When the leave unit is hours, the calculation for the Balance After Pending has been corrected.
For example, Balance = 100:00, Pending = 7:50, then BalanceAfterPending = 92:10

The reports panel issues have been fixed and the reports are available.

The leave records will be posted only if they have the status as completed.

The Bank Account field will be hidden when the Print Checks by Bank Account flag is not set.

LWP warning will be sent as true when there is no sufficient leave balance in the leave bank.

The value in format hhhh:mm received from the absence payload for Absence Duration and Absentee Total Work Hours will be converted to minutes first before the hours to days calculation. Then, the value obtained by dividing Absence Duration with Absentee Total Work Hours will be considered up to 4 decimal places with rounding. (for example, 0.45865989 -> 0.4587).